Schedule Production Calendar Estrella Instructional Services

Schedule Production Calendar 2011-2012 for EMCC
Last Revised by D.Sheldon: 12/1/2011

FALL 2011 SCHEDULE

RESPONSIBLE
PERSON(S)

DUE DATES

2011 WINTER INTERSESSION CLASSES BEGIN
(Offered in term 4122 Spring 2012 from 12/17/2011 - 1/11/2012)
Dec. 17,
2011

SPRING 2012 SCHEDULE

RESPONSIBLE
PERSON(S)

DUE DATES

Quality Checking Class Data &
Preparation of Class Schedule Publication -
Done by Instructional Services Team of course details, room conflicts, etc. and then assembles desktop publication layout. Divisions are to email all requests for SIS additions or changes to DL-EMC-ClassRequests.

Instructional Services Team
(D. Sheldon & N. Johnson)

May 23 -
Aug. 12, 2011

Community Education/Non Credit- class content due
Community Edu Admin Assist.
Aug. 12, 2011

SW Skill Center- content due SWSC Admin Assist. Aug 12, 2011

Student Services- content due Various Enrollment Services Staff Aug 12, 2011

Draft of Print Schedule Distributed for Final Review- Provided by Nadine Johnson to various areas of the college for sign-off

Divisions, Student Services, SWSC & Community Edu do final review of draft print schedule

Aug. 22-26, 2011

Spring 2012 EMCC Schedule Available on Web

~~Aug. 31, 2011~~
Sunday, Sept. 4, 2011

Find A Class Available on District Website to view Spring 2012 at
http://classes.sis.maricopa.edu Sept. 19, 2011

Printer receives Class Schedule Files including Cover from Marketing & PR (approx. 4-5 wks before delivery) Marketing & PR Sept. 7, 2011

SPRING 2012 Priority Registration for continuing students Oct. 10, 2011

SPRING 2012 Registration OPEN for all students & Available Online
and
2011 WINTER INTERSESSION Classes OPEN for Registration (offered in term 4122 Spring 2012)

October 17, 2011

Delivery of Printed Schedules to Campus (& for street distribution)

Oct. 3, 2011
(projected date)

Bulk Mailings of Schedules (approx. 6-8 wks before start date)

Nov 2011 (projected date)

2011 WINTER INTERSESSION CLASSES BEGIN
(Offered in term 4122 Spring 2012
from 12/17/2011 - 1/11/2012)

Dec. 17,
2011

SPRING 2012 CLASSES BEGIN
Jan. 14,
2012

SUMMER 2012 SCHEDULE	RESPONSIBLE PERSON(S)	DUE DATES
Divisions Build Schedule - Divisions use rolled-over classes to plan course offerings and and provide to division secretaries for input into SIS.	Division Chairs, Faculty & Secretaries	~~June 1~~ Aug. 10, 2011
End of Schedule Building by Divisions - This is the deadline for Division Secretaries to complete inputting classes schedules into SIS. After this date SIS class changes are done by Instructional Services Team.	Division Chairs & Secretaries	Sept 9, 2011
Quality Checking Class Data & Preparation of Class Schedule Publication - Done by Instructional Services Team of course details, room conflicts, etc. and then assembles desktop publication layout. Divisions are to email all requests for SIS additions or changes to DL-EMC-ClassRequests.	Instructional Services Team (D. Sheldon & N. Johnson)	Sept. 12 - Nov. 10, ~~30,~~ 2011
Summer 2012 EMCC Schedule Available on Web College No Longer Prints Summer Class Schedule as part of the 2009 & 2010 college-wide cost cutting strategy per AIT in Oct 2010.		~~Jan. 31, 2012~~ Sunday, Jan. 29, 2012
Find A Class Available on District Website to view Summer 2012 at http://classes.sis.maricopa.edu
SUMMER 2012 Priority Registration for continuing students		March 5 - 18, 2012
SUMMER 2012 Registration OPEN for all students & Available Online		March 19, 2012
SUMMER 2012 CLASSES BEGIN		May 29, 2012

FALL 2012 SCHEDULE	RESPONSIBLE PERSON(S)	DUE DATES
Divisions Build Schedule - Divisions use rolled-over classes to plan course offerings and and provide to division secretaries for input into SIS.	Division Chairs, Faculty & Secretaries	Sept. 10, 2011
End of Schedule Building by Divisions - This is the deadline for Division Secretaries to complete inputting classes schedules into SIS. After this date SIS class changes are done by Instructional Services Team.	Division Chairs & Secretaries	Nov. 10, 2011
Quality Checking Class Data & Preparation of Class Schedule Publication - Done by Instructional Services Team of course details, room conflicts, etc. and then assembles desktop publication layout. Divisions are to email all requests for SIS additions or changes to DL-EMC-ClassRequests.	Instructional Services Team (D. Sheldon & N. Johnson)	Nov. 14 - Dec. 22, 2011 ~~Jan. 20, 2012~~
Community Education/Non Credit- class content due	Community Edu Admin Assist.	~~Dec. 1~~ Dec 22, 2011
SW Skill Center- content due	SWSC Admin Assist.	~~Dec. 9,~~ Dec. 22, 2011
Student Services- content due	Various Enrollment Services Staff	~~Dec. 9,~~ Dec. 22, 2011
Draft of Print Schedule Distributed for Final Review- Provided by Nadine Johnson to various areas of the college for sign-off	Divisions, Student Services, SWSC & Community Edu do final review of draft print schedule	Jan. 23-27, 2012
Fall 2012 EMCC Schedule Available on Web		~~Jan. 31, 2012~~ Tuesday, June 12, 2012
Find A Class Available on District Website to view Fall 2012 at http://classes.sis.maricopa.edu
Printer receives Class Schedule Files including Cover from Marketing & PR (approx. 4-5 wks before delivery)	Marketing & PR	Feb. 1, 2012
FALL 2012 Priority Registration for continuing students		March 5 - 18, 2012
FALL 2012 Registration OPEN for all students & Available Online		March 19, 2012
Delivery of Printed Schedules to Campus (& for street distribution)		March 1, 2012 (projected date)
Bulk Mailings of Schedules (approx. 6-8 wks before start date)		June 2012 (projected date)
FALL 2012 CLASSES BEGIN		August 18, 2012
2012 WINTER INTERSESSION Classes OPEN for Registration (offered in term 4132 Spring 2013)		October 15, 2012
2012 WINTER INTERSESSION CLASSES BEGIN (Offered in term 4132 Spring 2013 from 12/15/2012 - 1/11/2013)		Dec. 15, 2012

SPRING 2013 SCHEDULE

RESPONSIBLE
PERSON(S)

DUE DATES

Divisions Build Schedule - Divisions use rolled-over classes to plan course offerings and and provide to division secretaries for input into SIS.

Division Chairs, Faculty & Secretaries

Feb. 21, 2012

End of Schedule Building by Divisions - This is the deadline for Division Secretaries to complete inputting classes schedules into SIS. After this date SIS class changes are done by Instructional Services Team.

Division Chairs & Secretaries

May 17, 2012

Quality Checking Class Data &
Preparation of Class Schedule Publication -
Done by Instructional Services Team of course details, room conflicts, etc. and then assembles desktop publication layout. Divisions are to email all requests for SIS additions or changes to DL-EMC-ClassRequests.

Instructional Services Team
(D. Sheldon & N. Johnson)

May 21 -
Aug. 10, 2012

Community Education/Non Credit- class content due
Community Edu Admin Assist.
Aug. 10, 2012

SW Skill Center- content due SWSC Admin Assist. Aug 10, 2012

Student Services- content due Various Enrollment Services Staff Aug 10, 2012

Draft of Print Schedule Distributed for Final Review- Provided by Nadine Johnson to various areas of the college for sign-off

Divisions, Student Services, SWSC & Community Edu do final review of draft print schedule

Aug. 20-24, 2012

Spring 2013 EMCC Schedule Available on Web

~~Aug. 31, 2012~~
Sunday, Sept. 2, 2012

Find A Class Available on District Website to view Spring 2013 at
http://classes.sis.maricopa.edu

Printer receives Class Schedule Files including Cover from Marketing & PR (approx. 4-5 wks before delivery) Marketing & PR Sept. 10, 2012

SPRING 2013 Priority Registration for continuing students Oct. 8, 2012

SPRING 2013 Registration OPEN for all students & Available Online
and
2012 WINTER INTERSESSION Classes OPEN for Registration (offered in term 4132 Spring 2013)

October 15, 2012

Delivery of Printed Schedules to Campus (& for street distribution)

Oct. 8, 2012
(projected date)

Bulk Mailings of Schedules (approx. 6-8 wks before start date)

Nov 2012 (projected date)

2012 WINTER INTERSESSION CLASSES BEGIN
(Offered in term 4132 Spring 2013
from 12/15/2012 - 1/11/2011)

Dec. 15,
2012

SPRING 2013 CLASSES BEGIN
Jan. 12,
2013

Per Scott Worthington Aug 2011: EMCC Schedule is coded to automatically be available to view on EMCC Website
SET @SHOW_NEXT_TERM = 2; -- # of weeks after semester start to show next term 2 weeks after start of semester. For Saturday start dates the weekend process run slightly different so it probably displays on a Sunday. To figure out when EMCC Schedule is going to be available on EMCC website use:
Fall start date (plus 2 wks) for when Spring displays on web
        (Example: Fall 2011 start date is Sat., Aug. 15, 2011 (plus 2 wks)= Sunday, Sept. 4, 2011 for Spring 2012)
        (Example 2: Fall 2012 start date is Sat., Aug. 18, 2012 (plus 2 wks)= Sunday, Sept. 2, 2012 for Spring 2013)
Spring start date (plus 2 wks) for when Summer displays on web
        (Example: Spring 2012 starts Sat., Jan. 14, 2012 (plus 2 wks)= Sunday, Jan. 29, 2012 for Summer 2012)
Summer start date (plus 2 wks) for when Fall displays on web
        (Example: Summer 2012 starts Tues., May 29, 2012 (plus 2 wks)= Tuesday, June 12, 2012 for Fall 2012)

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