Classroom Scheduling Books

Procedures for Changing Classroom Assignments

• Division Chair approves faculty and adjunct faculty requested room changes and submits signed Change of Master form prepared by division secretaries, or sends an email requesting a room change.
• Analyzing any possible impact of changes to classes that are already opened for registration and advertised in the printed class schedule (class changes can confuse and disrupt students)
• Attaining consent from other Division Chairs when requesting changes into rooms that have room preference allocated to another division
• Receiving and responding to the room and equipment needs of their instructors
• Notifying instructors, students and staff of class changes, cancellations or room changes and posting signs on classroom doors

Responsibilities of College Divisions Before Classes Start:

• Divisions provide instructors with classroom assignment information.
• Divisions notifies enrolled students of change in location of class meeting.
• Divisions post signs notifying students and staff of class cancellations or room changes.

• Instructors need to inform Divisions and Faculty Office Receptionist of temporary one-time only classroom changes and post a change of classroom sign.

Occasionally the Instructional Services Team finds out from the Enrollment Services staff or Security that an instructor has changed classrooms on their own. Unless the instructor has posted a change of classroom sign, students who are late for class can miss verbal instructions, and staff cannot assist students who are trying to locate their class. Our team informs the Division, who consults with the instructor. Our team is then informed by the Division of any approved the requested room changes.

• Researches and analyzes the availability of classrooms.
• Assist Division Chairs, Faculty, and Division Secretaries with resolving room scheduling conflicts and time/date issues.
• Update SIS.
• Publish room changes to online Classroom Scheduling Books on web.
• Communicate that room changes have been processed to college staff via email.
• File documentation of processed room changes.
• Generate reports of utilization of classrooms.

EMCC Instructional Services Team
Originally prepared 2/5/03
Page last updated by D. Sheldon on 7/26/04