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I. Minutes reviewed.
II. New implementation date for NSS is February 2006. This includes all options at all schools.
A. Positives of the delay include –start & finish Financial Aid module in the same year, united effort. The system
Is supposed to be ready by 7/01/05 which will allow for additional testing and training.
B. Rich noted that a message from Ron Bleed had a carefully phrased estimated start date of approximately 2/06.
C. A concern that the VAX equipment is getting too old was shared. This issue has been discussed in several different venues including the Dean of Students meeting.
D. Lauren shared a concern that we will continue to use student’s social security #’s.
E. Jim Devere’s role was discussed. Chief Cheerleader to assist with training and campus implementation. Miguel Corzo is the Project Manager, refer to flowchart. Look for newly approved ITS organizational chart to be announced soon.
F. We still need to test how long the conversion will take. February is still the best time for this test.
G. The district will continue their training schedule as planned. Campus Communication regarding the date change was discussed. Group agreed that keeping the message positive was essential. Rich shared that Blackboard exposed some major issues and the Oracle/PeopleSoft merger concern about what direction they are heading cause uncertainty which is a valid reason for the delay. Training is not in place either. Kim Mounts will work with Lauren to soften the message.
III. Top 10 Current Business Practices
A. Group brainstormed for a bit but there was concern that this has all ready been done. We agreed to stop compiling the list and will obtain more information from the District CIT group to be able to develop a meaningful list.
IV. Training Update
A. EMCC Trainers will still meet and develop materials. They will attend the Train the Trainers sessions in March and April. We will postpone more staff training for now. We have a training database ready. Lauren encouraged the group to continue testing and playing around with the system. Use training manuals. The group discussed that mid-September thru December will be the best time to train the staff. Lauren and Maureen will check availability of training rooms and set new schedule.
B. The Maricopa Trainer Program will be here at EMCC on 2/8. The manuals have been purchased.
V. Help Desk Visit to NAU
A. The NAU visit is scheduled for 2/10. Maureen will reserve a van. So far Beth, Leda, Rich, Roger, Patty and
Becky will attend. Maureen will complete a travel voucher to cover lunch and give security a group roster.
B. Lauren will send NAU a list of questions/concerns prior to the trip, they are:
· Resource list/Contact- Who is my equivalent?
· When students enroll are they using Blackboard? New SIS account creation does it populate into their accounts?
· How are instructors impacted? Course flagged?
· What types of calls are they getting? What kind of ?’s to they receive? What is the scope of what they cover?
· Hours of operation? Call volume? In-person volume?
· Are security roles pre-packaged?
· How were people informed?
· What should we avoid?
VI. Lunch and Learn
- Lauren will be giving a presentation of the NSS at the L&L on 2/2. She will log into EASIS, navigate it, etc. She will also communicate (positively) the revised start date
XII Functional Area Reports
A. Financial Aid- still meeting…moving ahead
B. R25- No news.
C. Settling down, defining roles, security issues, complicated process.
D. Faculty is confident that they can master the new system.
E. IT- No news.
XIII. Next Meeting: Friday, February 11 @ 9:00-10:30am in the Komatke Conference Center
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